Reservations

Conference Care utilise the latest on-line booking tools to search and find availability. Once the client or traveller selects their preferred hotel, the Accommodation Agents then negotiate directly with the Hotel to achieve the optimum rate.  By combining the power and speed of GDS (Global Distribution Systems) with our hands on approach, we never accept first rate as the final rate achieved for our clients – this guarantees best rate scenario each and every time.

Specialist Transient Accommodation Agents - availability is checked by our team daily, this ensures that not only client specific rates are accessed, we check against promotional and seasonal rate availability and Conference Care negotiated rates – whichever is lower is offered to our clients. With access to 40,000 venues worldwide on our system, we work in partnership with chains, independent hotels, unusual venues and even a selection of B&B’s.

Online Accommodation Booking Tool – ideal for the occasional or regular traveller, our Online system is accessible on our website, checking hotel availability and rates worldwide. The booking process is extremely user-friendly and gives the traveller complete control to reserve rooms as required, 24 hours a day.

Accommodation Allocations and Group Bookings. An area of proven expertise for Conference Care, our system has the ability to manage allocations at multiple venues, to ensure all budgets are catered for.  The client is able manage the booking process via a number of channels:-

► Online booking solution – bespoke website
► Via Conference Care’s Website and online booking form
► Individually by telephone/email/fax.

Our Online booking solution enables the event organiser to access management information and booking reports instantly. This particular system is advantageous to the individual booker, as they book in their own “real” time (useful when delegates are attending from a worldwide audience) and have the ability to manage their individual booking.