At Conference Care, we make booking event accommodation effortless. Whether you’re planning a large conference or managing group stays across multiple locations, our expert team handles it all – with speed, precision, and the personal touch we’re known for.
Our event accommodation services provide flexible, tailored solutions to suit every type of guest and every kind of event.
Events Booked Each Year
Access to Venues
Average saving on venue costs
The Benefits
Sustainability Considerations
With Carbon Disclosure integration, see the carbon footprint of chosen venues and events.
Selected by Venue Experts
In-house experts with decades of booking and negotiations experience
Accommodation Support
Full support with contracts, T&Cs, payment schedules, and reconciliation
Flexible Payment Solutions
Expert negotiation, weekly, or monthly invoicing, and post-event reconciliation
Scalable Solutions
Scalable for single bookings, large events, and multi-year programmes
Sustainable Venues
A sustainable approach, aligned with our B Corp values
- Simple booking experience for attendees
- Venues handpicked to match event location & budget
- Live availablility and instant confirmation
Make life easier for your attendees with EventStays – a branded online booking tool that offers access to pre-selected hotels near your event. Chosen by you, negotiated by us, and bookable at the best rates.
- Multiple hotel options for a range of budgets, single solution
- Seamless integration with your website and communications
- Post-event reconciliation and full transparency
Want more control? With Allocations, you choose the number of rooms across a selection of hotels – all managed through our online booking portal. We’ll even build a branded booking site for your delegates for you to embed.
Choose from trusted hotels, aparthotels, or serviced apartments – all arranged by our expert team.
- Guaranteed availability for your chosen group size
- Expert negotiation to secure added value
- Single point of contact for all arrangements
Booking for a large group? Whether you need 10 rooms or 1,000 we’ll secure the right hotels at unbeatable prices.
Just give us your event details, and we’ll do the rest
DID YOU KNOW?
We’re more than an event management agency.
Check out all the other ways we support your events:
EVENT MANAGEMENT
EVENT MANAGEMENT
A team of event management professionals waiting to support you and your event.
VENUE FINDING
VENUE FINDING
Find a venue for your event – get the best negotiated rates available!
DIGITAL & HYBRID EVENTS
DIGITAL & HYBRID EVENTS
Optimise, streamline, and make your event more profitable with digital solutions.
CARBON CONSULTANCY
CARBON CONSULTANCY
Measure, report, and improve the carbon footprint of your event.
CONGRESS MANAGEMENT
CONGRESS MANAGEMENT
Logistics, communication, and know-how to organise worldwide congresses.