We can actually hear you say it – “Hold on a minute! Doesn’t everyone just book bedrooms online now?”

But how about the things which you can’t book through the mass providers online? Large groups, specialist projects like store openings, bespoke booking websites for congress delegates, or a real old-school concierge style booking service for your VIPs?

Everything we provide is delivered by real people who will give you all of the best options with the best booking terms…

The Benefits

28 years of service

Established in 1995


Award-winning service

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Hotel rooms with the best availability, the lowest rates and the greatest savings


Dedicated consultants available to guide you through the entire booking process


We save you time

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Concierge service with a smile

Team Structure

Group booking and allocation services available

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Better rates than online, and no surprises

"Conference Care ALWAYS go the extra mile for me and nothing is too much trouble. They are heros in our office for some of the deals that they have managed to organise for us."

Executive Assistant, Pharmaceutical 

"Conference Care are extremely helpful, always cheerful and very knowledgeable. They know their stuff!"

Marketing Manager, Education

"Nothing is ever too much for Conference Care and they respond quickly and efficiently to everything...and are willing to negotiate and argue on our behalf!"

Operations Manager, Education 

"All the co-ordinators are lovely, but Jo is really on my wavelength!"

Training events co-ordinator, Teacher Training & Education

"Conference Care are always very helpful, and handle last minute requests very professionally. They’re always very cheery and happy to help!"

Team Secretary, Pharmaceutical

"Helpful, efficient, responsive and great communication skills, thank you!"

PA, Fossil Fuels & Distribution

"Conference Care are always a positive & friendly voice to hear on the end of the phone, & who I trust implicitly with my meeting requirements. Without the service they provide organising meetings would make my job a lot harder. Thank you!"

Senior Secretary, Pharmaceutical

Group bookings

For group bookings (generally over 8 room nights), we’ll individually negotiate the best rates and terms with each venue – with no booking fees and usually no upfront payments.

If you have a large event at a non-residential venue, our allocations team will set up a fully supported personalised branded site to give your delegates a range of hotel accommodation to choose from and reserve online

No fees

With no fees to pay and no minimum guarantee, we’ll manage booking levels to work with the hotels and make sure that you reach every cut-off date to reduce numbers if you need to.

Nearer to the event, we’ll deal with all the rooming list reports, and keep you bang up to date with booking numbers and regular reports. You’ll never need to start another rooming list spreadsheet again!


We’d love to talk to you about your event.

Call us on 02476 369720


We organised conferences, meetings and events which engage, energies and encourage a culture of creativity. We will provide you with a tailored solution.


Whatever you require – from a meeting room for a few people, to a conference facility for thousands we will source you the perfect venue at the best price.

Creative Events

From the basics to the big stuff and the downright spectacular, when you work with Conference Care, we’ll be the perfect extension of your team.