Global Congress Management You Can Rely On
Congress management is a matter of logistics, communication, and know-how. We’ve arranged and supported congresses from San Diego and Amsterdam to Seoul and Barcelona. In other words, we know our stuff. Our Congress Management team will be with you from day one of planning and will be on-site providing support wherever you are in the world.
Book a meeting with our congress management team today on 02476 369 720.
Expert Congress Travel & Delegate management
Whether you’re organising a small group or a large contingent of delegates, our experienced team provides end-to-end support.
From booking flights and accommodation to creating personalised congress packs and arranging on-site logistics & compliance documentation, we offer a complete congress travel management solution built around your needs.
Events Booked Each Year
Access to Venues
Rooms in more than 40 countries
OUR CONGRESS MANAGEMENT SOLUTION
We have a wealth of experience managing a range of congress events.
We understand the challenges you face and know how to solve them. Our team are waiting to assist you with:
THE PLAN
Let’s organise every detail, including:
– Research
– Proposals
– Budgeting
ON-SITE SUPPORT
With you on the ground, keeping things running:
– Airport Meet and Greet
– Registration Desk
– Destination Host
– Compliant Food & Beverage
THE DETAIL
All bases are covered & every box ticked:
– Registration site & data gathering
– Hospitality planning
– Travel and logistics
– Congress passes
POST-EVENT
It’s a wrap! We’ll look back on the details and prepare for next time:
– TOV Reporting
– Processing HCP reimbursements
– Budget Reconciliation
– Supplier Payments
International Congress Logistics Without the Headache
So, what is the key to congress management? It’s organisation and flexibility – and they’re our middle names!
From the get-go, our team will guide you. Initiating conversations around registration builds and data capture. Putting timelines in place to ensure you grab the early congress rates. Securing hotels & restaurants within the perfect proximity. We’ll always go the extra mile (literally) by travelling routes between locations ourselves to ensure seamless movement from hotel to conference centre to restaurant, and so on.
“Your expertise and true professionalism is apparent in the attention to detail, from the organisation of all the travel requirements, conference logistics and passes, transfers and restaurant choices. The restaurants you found for us were amazing”
Why Partner with CONFERENCE CARE?
We’ll manage every journey with care, attention to detail, compliance, and a customer-first approach.
Everything will be kept under one roof – planning, communication, project management, and finance. On-site support via our congress experts will ensure seamless congress delivery. You’ll receive regular updates and collaborative management tools so you’ll always be in the know.
As a trusted congress management agency, we understand the complexity of international travel and the importance of accuracy. We have a proven track record of managing congress logistics worldwide. We’ve supported delegate programmes in Europe, the USA, Asia, and the Middle East – often across multiple congresses simultaneously.
Give Your Delegates A Seamless Experience
Get in touch today to find out how our congress management services can support your global events with confidence and care…
DID YOU KNOW?
We’re more than a congress management agency.
Check out all the other ways we support your events:
VENUE FINDING
VENUE FINDING
Find a venue for your event – get the best negotiated rates available!
EVENT MANAGEMENT
EVENT MANAGEMENT
A team of event management professionals waiting to support you and your event.
ACCOMMODATION
ACCOMMODATION
Overnight stays, long stays, and beds for your event guests – made simple and easy.
DIGITAL & HYBRID EVENTS
DIGITAL & HYBRID EVENTS
Optimise, streamline, and make your event more profitable with digital solutions.
CARBON CONSULTANCY
CARBON CONSULTANCY
Measure, report, and improve the carbon footprint of your event.