VENUE FINDING AGENCY

If you are looking for venue finding agencies, you are in the right place.

We are a specialist venue finding agency who can be of assistance with our free venue finding service for your next conference or meeting.

Click here to make an enquiry, or call us on +44 (0)2476 369 590 to speak to one of our experienced events consultants.

Conference Care was originally founded as a venue finding agency in 1995. With over 19 years’ experience, we are not like basic venue finding agencies; instead we provide an unrivalled service. Throughout our many years of experience, we have developed longstanding relationships with venues of all shapes and sizes and have built up an extensive database of contacts within the industry.

We will take the hard work out of your search whether you need a last minute local meeting room, facilities for a large scale conference, or a venue and hotel rooms for several hundred delegates.


If it isn’t a regular task for you, venue finding can be tough. With so many venues available and each of them offering different facilities, finding a venue for your event can quickly become a challenge. This however is a challenge that we are ready to take on.

As we have a vast amount of experience finding venues, we have built up valuable relationships throughout the venue industry and as a result can obtain a competitive rate for you. Our free venue finding service will not only save you time but money, leaving you to deal with other business needs.

Benefits that set us apart from other venue finding agencies

  • A free venue finding service with no obligation
  • Access to over 160,000 venues worldwide
  • Excellent savings – on average, we can save you up to 30%
  • A fast response – a range of venue options presented to you within 4 hours of your enquiry
  • Dedicated events consultants who will work on your behalf to get you the best facilities for your money
  • A secure online client zone which contains all of your event details
A simple 3-step approach

Ultimately, we understand that sourcing the right venue is key to a successful event. To ensure we can provide you with a venue that fits your needs, we take a simple 3-step approach to venue sourcing.

- Firstly, we will ensure we have a clear understanding of your requirements. To do this we will determine your business goals and objectives in order to define the purpose of the event. We will then uncover the finer detail such as delegate numbers, budget, location and logistics in order to provide an event that matches your exact needs. We will go through this detailed process whether you require a one off event or a series of events.

- After your initial call you will then be allocated a dedicated events consultant who will work on your behalf to source you a venue that fits your needs. Within four hours of first contacting us, your events consultant will provide you with a range of venue options, each of which will adhere to the initial brief and tick all of the boxes.

- As an industry leading venue finding agency, from here you will then be provided with a fully integrated service and full support at every stage of the venue finding process. So you can rest assured that all of your venue finding needs are taken care of, your events consultant will then assist you every step of the way.

The following will then be included as part of our venue finding service:

1. Initial enquiry and response
2. Proposal
3. Short listing of venues
4. Site inspections and logistics
5. Final venue selection
6. Contract negotiation and financial services
7. Venue liaison and amendment handling
8. On-site support
9. Post event feedback

Contact Louise Harwood

Venue Finding Agency Manager- Matching you with your venue requirements

Find a Venue
Event Management Enquiry
Book a room
Management Information
Request a call back

VENUE SOURCING BENEFITS

Access to over 160,000 venues worldwide

Fast response, a range of options presented within 24 hours

A specific contact and account team

Management Information with a full range of reports on your event activities

Bill back service, in the last two years we dealt with around 5,000 invoices on behalf of our clients, totalling a spend of nearly £20million.

Negotiated risk and cost avoidance on terms and conditions

Cancellation mitigation

Client zone with secure access to all your event details

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I’ve worked with Conference Care for about 10 years now, they’re always happy to help, and know what I like and dislike. They’ve introduced me to some wonderful venues.

P&G, Retail

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