When it comes to planning annual events, you would imagine that the general concept and structure of the events might be similar each year- not with this client. We are thrilled to have the opportunity each spring and autumn to take on two events that are most definitely unique.
These two complex residential events welcome 350 delegates for 3 days of plenary sessions, departmental agendas and breakout sessions across 15 rooms, group activities, private drinks receptions, offsite group dinners and a large themed dinner with entertainment to end the event- this really puts our event management skills to the test!
We thrive off the challenge of managing the full event logistics for these events including the pre-event liaison with all suppliers such as the venue AV partner, managing the delegate registration and bringing all elements together with onsite event delivery.
We treat every event as a new event and never assume anything. We understand that each event has its own objectives and have regular comprehensive meetings and calls with our clients to ensure we are working towards the same goal.
We designed a registration system that utilised attendee categories enabling delegates to register online for the elements relevant to them.
Due to the complexity of the agenda, for this event we introduced the use of an event app giving bespoke agendas to each attendee type, using the information gathered during event registration. Not only was this more sustainable replacing printed agendas, but it also encouraged engagement amongst delegates and was a great communication channel during the event.
We don’t just work behind the scenes, we use all those crucial details from the planning process and use them to get stuck in on the day. This event required five Event Managers to deliver the event onsite, each of them managing their own stream within the agenda. With detailed agendas came complicated logistics including multiple room changes, layouts and AV.